PROTECTION AND PROCESSING OF PERSONAL DATA

CLARIFICATION TEXT ON THE PROTECTION AND PROCESSING OF PERSONAL DATA

We present this text prepared to inform you, our esteemed patients, about the collection, storage, processing and transfer of your personal data that you have provided to us during the health service process provided to you by Dr. Süleyman ÖZER and his staff. This information is provided by Dr. Süleyman ÖZER as the data controller in accordance with the provisions of the Personal Data Protection Law No. 6698 (“KVKK”) and other legislation. As Dr. Süleyman ÖZER Clinic, your health data that we have to record in order to provide health services to you are considered as special quality data by law. In this context, in accordance with the provision in paragraph 2 of Article 6 of the Personal Data Protection Law No. 6698, “It is forbidden to process sensitive personal data without the explicit consent of the person concerned.” Since personal health data can only be recorded with the explicit written consent of the person, except for the special conditions specified in the Law, it is obligatory to obtain consent from you. Within the scope of the legislation, we will be able to record, archive, update, transfer, classify your personal data and “special quality” personal data specific to health services as described in this clarification text, and process them in the ways listed in the KVKK and the relevant legislation.
Your personal data is processed for the establishment and fulfillment of a health service contract with you within the scope of the KVKK, in order to fulfill our legal obligations, provided that it does not harm fundamental rights and freedoms, in case data processing is mandatory for our legitimate interests, in accordance with the relevant legal regulations and by taking the measures taken by the KVK Board in order to carry out preventive medicine, medical diagnosis services, to provide health services, to improve service quality for the purpose of financing and management, to ensure workplace safety. 1. Your Personal Data We Can Process With Your Explicit Consent and the Purposes of Processing Your Identity Information: Your name, surname, your Turkish ID number if you are a Turkish citizen, your passport number or temporary Turkish ID number if you are a foreigner, your place and date of birth, your photograph, marital status, gender, blood type, insurance or patient protocol number and other identification data that we can identify you, Your Contact Information: Your address, telephone number, e-mail address and other contact data Location Information: Location information of your location as of your address Accounting Information:Your financial data such as your bank account number, IBAN number, credit card information, billing information; your data regarding private health insurance for the purpose of financing and planning of health services and your Social Security Institution data, Your Health Information: Examination data, data on your medical background, data on your medical family history, genetic data, laboratory results, medical imaging results, test results, examination appointment information, prescription information. All conversations and correspondence with your doctor in digital media (e-mail, SMS, social media, digital messaging platforms, etc.) during the pre-examination consultation, diagnosis, treatment and follow-up process. The information and data you specified in all clarification texts and consent forms provided to you before the procedure. Your health data recorded in other health institutions and deemed medically necessary to be included in your file in our clinic (consultation notes, surgery notes, test results) are also within this scope. Your personal data on social, family and sexual life obtained during or as a result of the execution of medical diagnosis, treatment and care services are within this scope. Physical Space Security: With the security cameras in our clinic, video recordings are taken in order to fulfill our obligations to ensure the legal and commercial security of individuals. Your personal data obtained by Dr. Süleyman ÖZER will be used primarily for the purpose of providing you with an effective, safe and quality health service. The general purposes of use of your personal data include confirming your identity, ensuring doctor-patient communication, protection of public health, preventive medicine, planning and effective execution of medical diagnosis, treatment and care services, planning and management of health service financing, planning and management of the internal functioning of our Clinic and daily operations, supply of medicines and materials.If you make an appointment with our clinic, we will use your contact data in order to inform you about the appointment. Your personal data may be used for in-clinic risk management, fulfillment of quality improvement activities, training and development of our employees, ensuring patient and employee safety, monitoring unauthorized transactions within the institution, measuring patient satisfaction, improving health services, fulfilling legal and regulatory requirements. Your personal data may be processed in order to confirm your relationship with our contracted institutions, to make invoicing for our health services, to share the requested information with private insurance companies within the scope of financing health services. Your personal data may be used to share the information requested with the Ministry of Finance, the Ministry of Health and relevant public institutions and organizations in accordance with the relevant legislation, to provide the necessary information in line with the requests and audits of regulatory and supervisory institutions and official authorities, to maintain the information regarding your health data that must be kept in accordance with the relevant legislation, to respond to all kinds of questions and complaints regarding our health services. Your personal data of special nature may be used for training and informing other patients and the public, scientific research and training purposes in line with your explicit consent.2. Cases where Explicit Consent is not Required in Personal Data Processing Pursuant to KVKK In the presence of at least one of the following cases, it will be possible to process your personal data even in the absence of your Explicit Consent.- It is clearly stipulated in the laws,- It is mandatory for the protection of the life or physical integrity of the person who is unable to disclose his consent due to actual impossibility or whose consent is not legally valid,- It is mandatory for Dr. Süleyman ÖZER Clinic to fulfill its legal obligations,- It has been made public by the person concerned,- Data processing is mandatory for the establishment, use or protection of a right,- It is mandatory for the fundamental rights of the person concerned. It is mandatory for Dr. Süleyman ÖZER Clinic to fulfill its legal obligations, – It has been made public by the person concerned, – Data processing is mandatory for the establishment, exercise or protection of a right, – Data processing is mandatory for the legitimate interests of Dr. Süleyman ÖZER Clinic, provided that it does not harm the fundamental rights and freedoms of the person concerned. Your personal data related to health and sexual life can only be processed by Dr. Süleyman ÖZER without seeking your explicit consent for the purposes of protecting public health, preventive medicine, conducting medical diagnosis, treatment and care services for you, planning and managing the health services you receive and their financing. 3. Transfer of Your Personal Data Domestically Personal data created and collected during the health services provided by Dr. Süleyman ÖZER may be transferred to other health service providers for consultation purposes. Your personal data belonging to our service areas may be transferred to private insurance companies, the Ministry of Health and its sub-units, the Social Security Institution, the General Directorate of Security and other law enforcement agencies, the General Directorate of Population, the Pharmacists Association of Turkey, T. C Courts and all kinds of judicial authorities, central and other third parties, your authorized representatives, lawyers, third parties from whom we receive consultancy including tax and financial consultants and auditors, regulatory and supervisory institutions, our business partners with whom we cooperate to develop or carry out health services for the above-mentioned purposes, including official authorities, and third parties within the country within the framework of the personal data transfer conditions and purposes specified in Articles 8 and 9 of the Law. 3. Method and Legal Reasons for Collecting and Processing Your Personal Data Your personal data subject to this information text is obtained during the health services provided by Dr. Süleyman ÖZER and his staff.Data collection may take place during face-to-face meetings or may be obtained via telephone, website, e-mail, digital messaging platforms and social media channels. Your personal data may be obtained and processed in all kinds of verbal, written, visual or electronic media such as filling out patient information forms, consent forms, written, verbal or e-mail notifications from you, records of phone calls, information entered by you on our website, notifications from your private health insurance company, results of your medical examinations, notifications from hospitals where you have received treatment or have undergone examinations, etc. To provide your personal data, medical treatment and services, to inform you about our services, to inform you about the appointment if you make an appointment, to provide you with the opportunity to benefit from products and facilities related to the fields of activity, to inform you about events, services and developments, to analyze for the improvement of services, to ensure workplace security, to make backups to prevent data loss, to make invoicing, To be able to send sms and commercial electronic messages, to inform you and our followers on our social media accounts, to measure patient satisfaction and to respond to all kinds of questions and complaints within our health services, to ensure digital and physical data security and to ensure the fulfillment of legal obligations as required or required by legal regulations and for other purposes specified in the KVKK.
It is a legal obligation to keep patient records regularly in the execution of health services and to present them to the patient and legal authorities when necessary. Keeping financial records regularly is also mandatory in terms of tax obligations of individuals and organizations. You can access the legal reasons for the collection and processing of your personal data by reviewing the Personal Data Protection Law No. 6698, the Basic Law on Health Services No. 3359, the Decree Law No. 663 on the Organization and Duties of the Ministry of Health and Affiliated Organizations, and the Regulations on Private Health Institutions. 4. Storage of Your Personal Data As a requirement of the principle of purpose limitation, your personal data is processed by Dr. Süleyman ÖZER Clinic limited to the period that requires processing, and after the expiration of the period, it is deleted, destroyed or anonymized. This period may vary from patient to patient and from data to data.Some of your personal data is stored in written form in our clinical files, protocol books and financial records. Your contact data is stored in the internal and SIM card memory of the mobile phone of our clinic. Your electronic and digital data are stored on clinic computers and backup hard disks. Your personal data is kept locked in our clinic. The data of patients and employees at Süleyman ÖZER Clinic are confidential. No one can use this data for any other purpose, copy, reproduce, transfer to others and use it for other than business purposes without contractual or legal compliance. Personal data can only be accessed by authorized persons within the clinic. All necessary technical and administrative measures are taken to prevent unauthorized access to the collected data, to protect it and to prevent the data owner from being victimized. 6- Rights of the Personal Data Owner as a Relevant Person If you, our esteemed patients, as the owner of the personal data collected, processed and transferred by Dr. Süleyman ÖZER, wish to use your rights mentioned under this heading and / or within the scope of KVKK, within the procedures and principles stipulated in this Clarification Text and the legislation, or if you apply to Dr. Süleyman ÖZER Clinic; Your requests in your application will be concluded free of charge within 30 (thirty) business days at the latest, depending on the nature of the request.However, if the transaction requires an additional cost for Dr. Süleyman ÖZER, the fee in the tariff determined by the Personal Data Protection Board may be requested. Pursuant to Article 11 of the LPPD Pursuant to Article 11 of the LPPD, data subjects (data owners – service recipients); (i) to learn whether personal data about them are processed, (ii) to request information if their personal data have been processed, (iii) to learn the purpose of processing personal data and whether they are used in accordance with their purpose, (iv) to know the third parties to whom personal data are transferred domestically or abroad, (v) to request correction of personal data in case of incomplete or incorrect processing of personal data and to request notification of these changes to third parties to whom personal data are transferred, (vi) collected in accordance with the provisions of the law and relevant legislation, (vii) to request the deletion or destruction of personal data in the event that the reasons requiring its processing disappear and to request notification of the transaction made within this scope to third parties to whom personal data is transferred, (vii) to object to the occurrence of a result to the detriment of the person himself/herself by analyzing the processed data exclusively through automated systems, and (viii) to demand the compensation of the damage in case of damage due to unlawful processing of personal data.In the applications to be made; a. Your name, surname and signature if the application is in writing,b. Your Turkish ID number for citizens of the Republic of Turkey, your nationality, passport number or ID number if you are a foreigner,c. Your residential or workplace address for notification,d. Your e-mail address, telephone and fax number, if any, for notification,e. The subject of your request, and if any, information and documents related to the subject must be attached to the application.Requests for the use of such rights may be communicated to us by the personal data owners by the methods specified within the scope of Law No. 6698. Regarding the issues on this form, changes may occur in line with legal and technological developments. Pursuant to Article 7/2 of the Personal Data Protection Law No. 6698, the processed personal data shall be deleted, destroyed or anonymized by the data controller ex officio or upon the request of the relevant persons in the event that the reasons requiring its processing disappear. 8- Data Security “Dr. Süleyman ÖZER”, as the data controller within the scope of KVKK; It takes all necessary physical, digital, technical and administrative measures to ensure the appropriate level of security in order to prevent unlawful processing of personal data, to prevent unlawful access to personal data, and to ensure the protection of personal data.Data Controller Contact Information Address : Harbiye Mah. Valikonagi Cad. Uğur Apt. No:14 Interior Door No:2 Şişli/ISTANBULE-mail : drsuleymanozer@gmail.com Phone : 0533 335 25 27 In case you have rights or requests that you want to use within the scope of the above articles, you can send an e-mail signed with your secure electronic signature to the e-mail address info@drsuleymanozer.com. Alternatively, you can send a petition bearing your wet signature by mail or courier to Dr. Süleyman ÖZER Clinic, “Harbiye Mah. Valikonağı Cad. Uğur Apt. No:14 Interior Door No:2 Şişli/ISTANBUL” for your application.